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Race Policies

Registration Policies

 

Participant Age Policy: All participants under the age of 18 must have a parent or legal guardian sign their waiver. The minimum age for Race participants is 8 years old on race day.

Refund Policy: All registration fees and add-on payments are final and non-refundable under any and all circumstances including cancellation, postponement, or alteration.

Deferral Policy: Deferrals to the following year are not allowed for this Race of the In-Person event or the Virtual Event. 

Event to Event Transfer Policy: Participants may transfer from this Race’s In-Person Event to the Virtual Event ($0 transfer fee) anytime prior to 11:59 PM on race day for the In-Person Event. Participants may transfer from this Race’s Virtual Event to the In-Person Event ($0 transfer fee) up until 11:59 PM CST on August 14, 2020  provided that the in-person event has not sold out. After these transfer deadlines, no transfers will be allowed unless this policy is altered at the discretion of Pink Gorilla Events.

Race to Race Transfer Policy:
Transfers will not be allowed to Races outside of the Harvest Moon Hustle.

Participant to Participant Transfer Policy: Race bibs and registrations cannot be transferred to another person. Participants may not give or sell their race number to another individual. Failure to comply will result in disqualification from the current Race and a ban from the Race for the following year.

Weather or Other Dangerous Condition Event Cancellation and Alteration Policy: In the event that the In-Person Event is cancelled due to weather or other dangerous condition, Pink Gorilla Events reserves the right to alter the In-Person Event to be a Virtual Event and transfer all In-Person Event participants into the Virtual Event. In the event that the In-Person Event is altered to be a Virtual Event, refunds will not be issued. Participants will receive participant materials for the current year’s Virtual Event including any optionally selected paid add-ons which will be shipped to them.

Coronavirus Event Cancellation and Alteration Policy: In the event that the In-Person Event is cancelled due to Coronavirus, no refunds will be issued and Pink Gorilla Events reserves the right to offer participants the following option:

  1. Transfer Registration to 2020 Virtual Event: Participants will have their registration transferred to the current year’s Virtual Event. They will receive participant materials for the current year’s Virtual Event including any optionally selected paid add-ons which will be shipped to them.

Participant Materials Policies (For In-Person Events)

 

The following Participant Materials policies will be followed for participants that are registered for the In-Person Event as of 11:59PM CST on race day for the In-Person Event.

Participant Materials Fulfillment Policy: Participant materials include race bib, giveaway item, and any complimentary or paid add-ons optionally selected during registration. Participants should plan to attend regularly scheduled packet pickup dates in order to pick up their participant materials. Participant materials will not be shipped prior to Event date. After Event day, participant materials can be mailed upon request, but participants must cover the cost of shipping. Sizing is not guaranteed after regularly scheduled packet pickup dates. Participant material requests must be made within 4 weeks following the Event.

Shirt Exchange Policy: Participant shirt exchange, if made available, will be on Event day at the finish line or post-party. After Event day, participant shirts can be exchanged upon request, but participants must cover the cost of shipping. Sizing is not guaranteed after regularly scheduled packet pickup dates. Shirt exchange requests must be made within 4 weeks following the Event.

Finisher Medal Policy: There are no finisher medals for this Race or Event.

Awards Policy: Participants that have won an award should plan to pick up their award on Event day following the Event at the scheduled award ceremony or designated award pickup location. After Event day, award winners may request their award be shipped, but the award winner must cover the cost of shipping. Award shipping requests must be made within 4 weeks following the Event. If the award ceremony is not held, awards will be shipped to award winners at no charge.

Participant Materials Policies (For Virtual Events)

 

The following Participant Materials policies will be followed for participants that are registered for the Virtual Event as of 11:59PM CST on race day for the In-Person Event.

Participant Materials Fulfillment Policy:
All Virtual Event participants can choose to pick up their participant materials at the regularly scheduled packet pickup dates or have their participant materials shipped for no charge. Participant materials will be shipped at no charge if not picked up at the regularly scheduled packet pickups dates. All participant materials will ship as soon as possible following the end of the Virtual Event window. Participant materials include race bib, giveaway item, and any complimentary or paid add-ons optionally selected during registration. 

Participant Shirt Exchange Policy: Shirt exchanges for Virtual Event participants are not guaranteed and are dependent upon sizing. Participant shirts can be exchanged upon request, but participants must cover the cost of shipping. Shirt exchange requests must be made within 4 weeks of the end of the Virtual Event window.

Finisher Medal Policy: There are no finisher medals for this Race or Event.

Awards Policy: There are no awards for Virtual Event divisions or categories.